General Travel Policy: all faculty & staff must submit a Travel Request Form prior to any absence from his or her regular duties. Flights may be booked through any online travel reservation system (including the UT system, Concur) or through UT's contracted travel agencies, Anthony Travel and Corporate Travel Planners. Please note, however, that flights booked online through the airline's website can only be reimbursable, not direct-billed to the department.

Cost-Cutting Tips

Faculty Travel Grant Program
If using the Faculty Travel Grant, both the Faculty Travel Grant application as well as the standard Travel Request Form must be submitted.

International Travel
Per the Chancellor's 2010 directive, any international travel reservations made through sources other than Concur or a contract UT agency (Anthony Travel / Corporate Travel Planners) must be entered by the faculty member into the ISOS database.

Travel Management Services (TMS)

Contact TMS

Concur Login

Travel Planning

Traveler Profiles
Traveler profiles expedite the reservation process and keep you from having to give the same basic information each time you make a reservation. You should create a profile for every traveler you plan trips for and make sure the university’s contracted travel agencies have updated versions of these profiles on record.

Submit a Travel Request
A Request for Travel Authorization (RTA) must be submitted in advance for each absence of a faculty member from his or her regular duties (HOP 7.28).

Travel Request Form instructions/help menu

Travel Reimbursements Policies & FAQ

Travel Request Policies & FAQs


Last updated on January 5, 2015